CIPS L4M2 Exam
Defining Business Needs (Page 5 )

Updated On: 30-Jan-2026

Which of the following are most likely to increase the buyer's bargaining power?
1. Buyers are price sensitive
2. High set-up cost for new entrants
3. Threat of forward integration is high
4. Threat of backward integration is significant

  1. 3 and 4 only
  2. 2 and 3 only
  3. 1 and 4 only
  4. 2 and 4 only

Answer(s): C

Explanation:

Price sensitivity is the degree to which the price of a product affects consumers' purchasing behaviours. Buyer power will be stronger if buying organisation are price sensitive and vice versa. Backward integration is a form of vertical integration in which a buying organisation expands its role to fulfil tasks formerly completed by businesses up the supply chain. Buyer power is strong if threat of backward integration is high.
Set-up cost is a determinant of threat of new entry. Some industries require very expensive assets in order to make products. The financial risk of entering the industry and not succeeding can deter many potential new entrants. The fewer new entrants, the fewer available substitutes, then the bar- gaining power of buyer can be negatively affected.
Forward integration is a business strategy that involves a form of vertical integration whereby business activities are expanded to include control of the direct distribution or supply of a compa- ny's products. Threat of forward integration is a determinant of supplier's bargaining power.


Reference:

CIPS study guide page 88-91

LO 2, AC 2.2



Which of the following are typical environmental considerations throughout the contract life cycle? Select the TWO that apply.

  1. Modern slavery
  2. Health and safety
  3. Inequality
  4. Waste management
  5. Pollution control

Answer(s): D,E

Explanation:

All procurement has some level of impact on the environment that needs to be minimised to ensure sustainable procurement practices.
The greatest opportunity to influence environmental outcomes is by selecting products and services with the least ongoing environmental impacts, such as use of water, electricity and fuel, waste/disposal management, and impact on human health over the life of the product or service.
Lifecycle stages that impact on the environment:



Most goods and services will have an element of environment impact in a number of areas. The five main impact areas are listed in the following table.



Source: Buying for Victoria


Reference:

CIPS study guide page 137-139
LO 3, AC 3.2



Which of the following activities are considered as secondary activities of an organization? Select 2 that apply

  1. Component fabrication
  2. Training
  3. Information system development
  4. Shipping
  5. Service response

Answer(s): B,C

Explanation:

According to Porter's value chain, secondary activities consist of firm infrastructure, human re-source management, technology development and procurement.
Training is an example of human resource development, while information system is a part of firm infrastructure.
LO 2, AC 2.1



Buyers in the same industry with the same understanding of relative value and price may still make different decisions about whether to switch.
Which of the following factors may prompt a buying organization to incline toward substitute products?

1. There is potential for backward integration
2. Access to financial resources
3. The switching cost is high
4. The substitute fits organisation's strategy

  1. 1 and 4 only
  2. 3 and 4 only
  3. 1 and 2 only
  4. 2 and 4 only

Answer(s): D

Explanation:

The threat of substitution is a function of three factors:
- The relative value/ price of a substitute compared to an industry's product
- The cost of switching to the substitute
- The buyer's propensity to switch
Buyers with different circumstances and in different industries do not all have equal propensities to substitute when faced with a comparable economic motivation. Differences in their circumstances lead buyers to respond to a given relative value to price (RVP) and switching cost differently.
While such differences might be treated as factors that modify RVP or switching costs, it is more helpful in practice to isolate them.
Resources. Substitution often involves up-front investments of capital and other resources. Access to such resources will differ from one buyer to another.
Risk Profile. Buyers often have very different risk profiles, the result of such things as their past history, age and income, ownership structure, background and orientation of management, and nature of competition in their industry. Buyers prone to risk taking are more likely to substitute than buyers that are risk-averse.

Technological Orientation. Buyers experienced with technological change may be less concerned with some kinds of substitution risks, while extremely aware of others that a less technologically sophisticated buyer would be oblivious to.
Previous Substitutions. The second substitution may be easier for a buyer than the first, unless the first substitution has been a failure. The buyer's uncertainties over undertaking a substitution may have diminished if a past substitution has been successful, or risen if a past substitution has led to difficulties. In the soft drink industry, this seems to have worked to the benefit of aspartame. Intensity of Rivalry. Buyers under intense competitive pressure and searching for competitive ad- vantage will tend to substitute more quickly to gain a given advantage than those that are not. Generic Strategy. The RVP of a substitute will have different significance depending on the com- petitive advantage that industrial, commercial, or institutional buyers are seeking or the value of time and particular performance needs of the household buyer. A substitute that offers a cost saving will tend to be of more interest to a cost leader than a differentiator, for example. Many of these factors that shape the buyer's propensity to substitute will be a function of the particular decision maker who is involved in the purchase decision. Porter, Michael E.. Competitive Advantage: Creating and Sustaining Superior Performance (p. 278- 289). Free Press. Kindle Edition.


Reference:

CIPS study guide page 95-96
LO 2, AC 2.2



When preparing through-life specification, which of the following requirements should procure-ment team define besides the physical asset? Select 2 that apply.

  1. Customer service
  2. Objectives
  3. Market analysis
  4. Logistics and installation
  5. Available substitute

Answer(s): A,D

Explanation:

Through-life Management involves the life-cycle management of the products, services and activities required to deliver a fully integrated capability to the customer, while reducing the cost of ownership for the customer.



Source: Andrew Graves
With through-life management, buyer not only cares about the physical asset but also other factors like customer services and maintenance.


Reference:

CIPS study guide page 130
LO 3, AC 3.2



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