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Free Associate Google Workspace Administrator Exam Braindumps (page: 4)

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PDF with 73 Questions

The legal department at your organization is working on a time-critical merger and acquisition (M&A) deal. They urgently require access to specific email communications from an employee who is currently on leave. The organization's current retention policy is set to indefinite. You need to retrieve the required emails for the legal department in a manner that ensures data privacy.
What should you do?

  1. Instruct the IT department to directly access and forward the relevant emails to the legal department.
  2. Temporarily grant the legal department access to the employee's email account with a restricted scope that is limited to the M&A-related emails.
  3. Ask a colleague with delegate access to the employee's mailbox to identify and forward the relevant emails to the legal department.
  4. Use Google Vault to create a matter specific to the M&A deal. Search for relevant emails within the employee's mailbox. Export and share relevant emails with your legal department.

Answer(s): D

Explanation:

Using Google Vault to create a matter specific to the M&A deal allows for legal, secure, and privacy- compliant retrieval of emails. You can search for the specific emails related to the merger and acquisition, export them, and share them with the legal department without granting direct access to the employee's mailbox. This approach ensures both data privacy and compliance with organizational policies.



Your company distributes an internal newsletter that contains sensitive information to all employees by email. You've noticed unauthorized forwarding of this newsletter to external addresses, potentially leading to data leaks. To prevent this, you need to implement a solution that automatically detects and blocks such forwarding while allowing legitimate internal sharing.
What should you do?

  1. Add a banner to the newsletter that warns users that external sharing is prohibited.
  2. Create a Gmail content compliance rule that targets the internal newsletter, identifying instances of external forwarding. Configure the rule to reject the message when such forwarding is detected
  3. Develop an Apps Script project by using the Gmail API to scan sent emails for the newsletter content and external recipients. Automatically revoke access for violating users.
  4. Create a content compliance rule to modify the newsletter subject line, adding a warning against external forwarding.

Answer(s): B

Explanation:

A Gmail content compliance rule allows you to specifically target the internal newsletter and automatically detect when it is forwarded to external addresses. By rejecting such messages, you can prevent unauthorized sharing of sensitive information while still permitting internal sharing. This solution is effective for enforcing data security policies without manual intervention.



Your organization has hired temporary employees to work on a sensitive internal project. You need to ensure that the sensitive project data in Google Drive is limited to only internal domain sharing. You do not want to be overly restrictive.
What should you do?

  1. Configure the Drive sharing options for the domain to internal only.
  2. Restrict the Drive sharing options for the domain to allowlisted domains.
  3. Create a Drive DLP rule, and use the sensitive internal Project name as the detector.
  4. Turn off the Drive sharing setting from the Team dashboard.

Answer(s): A

Explanation:

By configuring the Drive sharing options for your domain to "internal only," you ensure that sensitive project data is restricted to your organization's internal users. This prevents any external sharing while allowing your team members to collaborate freely within the organization. It strikes the right balance between maintaining security and avoiding unnecessary restrictions on collaboration.



Several employees at your company received messages with links to malicious websites. The messages appear to have been sent by your company's human resources department. You need to identify which users received the emails and prevent a recurrence of similar incidents in the future.
What should you do?

  1. Search the sender's email address by using Email Log Search. Identify the users that received the messages. Instruct them to mark them as spam in Gmail, delete the messages, and empty the trash.
  2. Search for the sender's email address by using the security investigation tool. Mark the messages as phishing. Add the sender's email address to the Blocked senders list in the Spam, Phishing and Malware setting in Gmail to automatically reject future messages.
  3. Collect a list of users who received the messages. Search the recipients' email addresses in Google Vault. Export and download the malicious emails in PST file format. Add the sender's email address to a quarantine list setting in Gmail to quarantine any future emails from the sender.
  4. Search for the sender's email address by using the security investigation tool. Delete the messages. Turn on the safety options for spoofing and authentication protection in Gmail settings.

Answer(s): B

Explanation:

The security investigation tool in Google Workspace allows you to identify the impacted users and messages. By marking the messages as phishing, you acknowledge their malicious nature, helping to protect the users. Adding the sender's email address to the Blocked senders list ensures that future messages from this sender will be automatically blocked, preventing recurrence of similar incidents.






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