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Microsoft MB-800 Exam
Microsoft Dynamics 365 Business Central Functional Consultant (Page 15 )

Updated On: 30-Jan-2026
Page 12 of 60
PDF with 293 Questions

DRAG DROP

A company uses Business Central. The company recently restructured. The company has only a few posted entries.

You need to change the Global Dimensions in Business Central to reflect the restructure.

Which three actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.

Select and Place:

  1. See Explanation section for answer.

Answer(s): A

Explanation:




Step 1: On the General Ledger Setup page, select Change Global Dimensions When dimensions and values are set up, you can define global and shortcut dimensions on the General Ledger Setup page. These dimensions are then always available for you to select as fields on journal and document lines, and ledger entries, without opening the Dimensions page first.

To change global dimensions
When you change a global or shortcut dimension, all entries posted with that dimension are updated. Because this process may be time-consuming and can affect performance, two different modes are provided to adapt the process to the size of the database.

1. Choose the Search icon, enter General Ledger Setup, and then choose the related link.
2. Choose the Change Global Dimensions action.

Step 2: Update the Global Dimensions in sequential order.
3. At the top of the page, select one of the following two modes for running the batch job.
* Sequential (Default)
The change is done in one transaction that reverts all entries to the dimensions they had before the change.

This option is recommended if the company has relatively few posted entries, in which case the batch job takes the shortest time to complete. The process locks multiple tables and blocks other users until it is done. Be aware that with large databases, the process might not complete in this mode. In that case, use the Parallel option.

* Parallel
The dimension change happens in multiple background sessions and the operation is split into multiple transactions. To use this option, turn on the Parallel Processing toggle.

We recommended this option for large databases or companies with a lot of posted entries because it will complete in the shortest time. Note that in this mode, the update process won't start if there is more than one active database session.

Step 3: Select new dimension codes in the dimensions fields
4. In the Global Dimension 1 Code and/or Global Dimension 2 Code fields, enter the new dimension(s). The current dimensions are displayed in gray behind the fields.
5. Depending on the mode, do one of the following:

In Sequential mode, choose the Start action.

In Parallel mode, choose the Prepare action.
The Log Entries tab is filled with information about the dimensions to be changed.

6. Sign out of Business Central, then sign in again.
7. Choose the Start action to begin the parallel processing of the dimension changes.


Reference:

https://learn.microsoft.com/en-us/dynamics365/business-central/finance-dimensions



DRAG DROP

A company plans to set up an approval process for purchase orders in Business Central.

The approval process must automatically send out an approval request as soon as a purchase order is created. Purchase orders that require approval must be for an amount of $600 or more.

You need to configure the approval workflows.

Which areas should you configure for each use case? To answer, drag the appropriate areas to the correct use cases. Each area may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content.

Note: Each correct selection is worth one point.

Select and Place:

  1. See Explanation section for answer.

Answer(s): A

Explanation:



Box 1: Workflow Notification Setup
Activate the notification to be sent when a new purchase order is created

Specify when and how approval users receive notifications
1. Choose the Search icon, enter Approval User Setup, and then choose the related link.

2. Select the line for the user you want to set up notification preferences for, then choose the Notification Setup action.

3. On the Workflow Notification Setup page, fill in the fields as described in the following table.

Note: If you open the Workflow Notification Setup page from the Approval User Setup page the notification setup is linked to the approval user. The approval user will always receive workflow notifications according to that notification setup. If you use the Tell Me feature to open the Workflow Notification Setup page, the notification setup applies to all users.



Box 2: Approval User Setup
Configure the approval limit for purchase orders

To set up an approval user

1. Choose the Search icon, enter Approval User Setup, then choose the related link.

2. Create a new line on the Approval User Setup page, and then fill the fields as described in the following table.
* User ID
* Request Amount Approval Limit
Specify the maximum amount in LCY that the person identified in the User ID field can approve for purchase quotes.
* Etc.

3. To test the approval user setup, choose the Approval User Setup Test action.

4. Repeat steps 2 and 3 for every person you want to set up as an approval user.

Box 3: Notification schedule
Allow the user to receive notifications immediately

Specify when the user receives notifications.
1. Choose the Notification Schedule action.
2. On the Notification Schedule page, fill in the fields as described in the following table.

Note:
Setting Up and Using a Purchase Approval Workflow
You can automate the process of approving new or changed records, such as documents, journal lines, and customer cards, by creating workflows with steps for the approvals in question.

Before you create approval workflows, you must set up an approver and substitute approver for each approval user. You can also set approvers' amount limits to define which sales and purchase records they're qualified to approve. Approval requests and other notifications can be sent as an email or internal note. For each *approval user* setup, you can also set up when they receive notifications.


Reference:

https://learn.microsoft.com/en-us/dynamics365/business-central/across-how-to-specify-when-and-how-to- receive-notifications https://learn.microsoft.com/en-us/dynamics365/business-central/across-how-to-set-up-approval-users



You are configuring Dynamics 365 Business Central security settings.

You assign the following permission sets to a user:



You need to determine how the system handles the user's permissions.

What is the outcome of the user permission configuration?

  1. The Yes option will allow a user to create a new customer.
  2. The permission set order will allow a user to create a new customer.
  3. The Blank option will allow a user to create a new customer.

Answer(s): A

Explanation:

The Yes option has the highest ranking.
Note: Assign Permissions to Users and Groups
To create a permission set
Maintenance is also easier.
When you add a system permission, your user-defined permission set will be automatically updated with any changes that Microsoft makes to those permissions.
1. Choose Search icon, enter Permission Sets, and then choose the related link.
2. Choose the New action.
3. On the new line, fill in the fields as necessary. Hover over a field to read a short description.
4. Choose the Permissions action.
5. On the Permission Set page, in the Type field, include or exclude permissions to the object as follows:
To include the permission, choose Include, and then choose level of access to give in the Read Permission, Insert Permission, Modify Permission, Delete Permission, and Execute Permission fields. The following table describes the options.
* Blank
The user can't perform the action on the object.
Ranking: Lowest
* Yes
The user can perform the action on the object.
Ranking: Highest
* Indirect
The user can perform the action on the object, but only through another related object that the user has full access to.
Ranking: Second highest


Reference:

https://learn.microsoft.com/en-us/dynamics365/business-central/ui-define-granular-permissions



Note: This question is part of a series of questions that present the same scenario. Each question in the series contains a unique solution that might meet the stated goals. Some question sets might have more than one correct solution, while others might not have a correct solution.

After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not appear in the review screen.

You need to transfer opening balances data into the system.

Solution: Import the data by using comma-separated values (CSV) files.

Does the solution meet the goal?

  1. Yes
  2. No

Answer(s): B

Explanation:

Correct:
* Use a configuration package to import the data.
* Use RapidStart Services to import the data.
Incorrect:
* Import the data by using comma-separated values (CSV) files.
* Perform data migration by using the Data migration assisted setup wizard.
* Transfer balances by using the Copy Company function.
Note:
Correct:
* Use RapidStart Services to import the data.
Rapid Start Service is a Data Migration tool used to upload the master data on Microsoft Dynamics 365 Business Central.
RapidStart Services is a tool within Microsoft Dynamics 365 Business Central that is designed for setting up new companies, configuring the application, and for importing initial or opening balances data into the system.
This solution meets the goal of transferring opening balances data into Business Central.
* Use a configuration package to import the data.
Rapid Start Service is a Data Migration tool used to upload the master data on Microsoft Dynamics 365 Business Central.
When it used the data migration service on Ms. Dynamics 365 BC, I noticed a new feature added when upload an excel file from the configuration package created.
So when you import any master data, a new pop up window appear to ask you whether you want to create the configuration package from the name associated with the excel sheet or to import it if the name of the configuration package exist.
I like this new feature as it was a bottleneck when using rapid start in the previous versions of Microsoft Dynamics NAV, and it was always give an error without knowing where it come from when uploading the excel file, and it takes a lot of time to realize where the error come from.
Here is the message that is appear now..



Note: As you grow your business as a reseller of Business Central, you will likely come to rely on a set of company types that you use with most of your Business Central prospects. You can streamline your implementation process by turning these types into configuration packages that are available for reuse.

After you have set up a company in Business Central that suits your needs, you can create a configuration package that contains relevant setup data from this company. You can then use it when you create a new company that is to be configured in the same way.
Incorrect:
* Transfer balances by using the Copy Company function.
How do I copy data from one Business Central company to another?
C. Microsoft Dynamics 365 Business Central offers a couple of options to copy data from one company to another.
Copy Company
One option creates a complete copy of a company into a new company in the same environment.
1. Search for Companies using the "Tell Me" Search within Microsoft Dynamics 365 Business Central.
2. Select Companies List Page
3. On the Companies Page, select the company you want to copy into a new one.
4. Select the Copy Menu Item from the Action Bar
5. Enter the New Company Name on the Copy Company Dialog.
6. Etc.


Reference:

https://community.dynamics.com/blogs/post/?postid=6b74e0ed-5bff-4a8b-b787-64c828f57212 https://community.dynamics.com/blogs/post/?postid=7577b89f-8f93-42df-b13c-d1e218653f95



Note: This question is part of a series of questions that present the same scenario. Each question in the series contains a unique solution that might meet the stated goals. Some question sets might have more than one correct solution, while others might not have a correct solution.

After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not appear in the review screen.

You need to transfer opening balances data into the system.

Solution: Use RapidStart Services to import the data.

Does the solution meet the goal?

  1. Yes
  2. No

Answer(s): A

Explanation:

Correct:
* Use a configuration package to import the data.
* Use RapidStart Services to import the data.
Incorrect:
* Import the data by using comma-separated values (CSV) files.
* Perform data migration by using the Data migration assisted setup wizard.
* Transfer balances by using the Copy Company function.
Note:
Correct:

* Use RapidStart Services to import the data.
Rapid Start Service is a Data Migration tool used to upload the master data on Microsoft Dynamics 365 Business Central.
RapidStart Services is a tool within Microsoft Dynamics 365 Business Central that is designed for setting up new companies, configuring the application, and for importing initial or opening balances data into the system.
This solution meets the goal of transferring opening balances data into Business Central.
* Use a configuration package to import the data.
Rapid Start Service is a Data Migration tool used to upload the master data on Microsoft Dynamics 365 Business Central.
When it used the data migration service on Ms. Dynamics 365 BC, I noticed a new feature added when upload an excel file from the configuration package created.
So when you import any master data, a new pop up window appear to ask you whether you want to create the configuration package from the name associated with the excel sheet or to import it if the name of the configuration package exist.
I like this new feature as it was a bottleneck when using rapid start in the previous versions of Microsoft Dynamics NAV, and it was always give an error without knowing where it come from when uploading the excel file, and it takes a lot of time to realize where the error come from.
Here is the message that is appear now..



Note: As you grow your business as a reseller of Business Central, you will likely come to rely on a set of company types that you use with most of your Business Central prospects. You can streamline your implementation process by turning these types into configuration packages that are available for reuse.
After you have set up a company in Business Central that suits your needs, you can create a configuration package that contains relevant setup data from this company. You can then use it when you create a new company that is to be configured in the same way.
Incorrect:
* Transfer balances by using the Copy Company function.
How do I copy data from one Business Central company to another?
C. Microsoft Dynamics 365 Business Central offers a couple of options to copy data from one company to another.
Copy Company
One option creates a complete copy of a company into a new company in the same environment.

1. Search for Companies using the "Tell Me" Search within Microsoft Dynamics 365 Business Central.
2. Select Companies List Page
3. On the Companies Page, select the company you want to copy into a new one.
4. Select the Copy Menu Item from the Action Bar
5. Enter the New Company Name on the Copy Company Dialog.
6. Etc.


Reference:

https://community.dynamics.com/blogs/post/?postid=6b74e0ed-5bff-4a8b-b787-64c828f57212 https://community.dynamics.com/blogs/post/?postid=7577b89f-8f93-42df-b13c-d1e218653f95



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