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IFMA CFM Exam
Certified Facility Manager (Page 5 )

Updated On: 7-Feb-2026
Page 5 of 52
PDF with 251 Questions

What are intentional, accidental, or natural disasters called?

  1. Situations.
  2. Threats.
  3. Casualties.
  4. Warnings.

Answer(s): B

Explanation:

Intentional, accidental, or natural disasters are classified as "threats" (B). Threats refer to potential risks that can disrupt business continuity, including natural disasters, cyber- attacks, and human-caused incidents.
Why not other options?
(A) "Situations" is too broad and does not specifically indicate risk or danger. (C) "Casualties" refers to the aftermath (injuries or fatalities) rather than the event itself. (D) "Warnings" are preemptive alerts, not the disasters themselves.


Reference:

IFMA Core Competency ­ Risk Management & Business Continuity Planning



You work for a facilities management service provider that wants to improve its service delivery processes and has decided to analyze its performance dat

  1. What advice would you offer regarding the data analysis exercise?
  2. Have an independent consultant analyze the data.
  3. Only analyze data that relates to subpar performance.
  4. Only analyze data that is less than twelve months old.
  5. Use the data that is valid and relevant.

Answer(s): D

Explanation:

The best practice is to use data that is valid and relevant (D) to ensure meaningful analysis and decision-making.
Effective performance management depends on accurate, comprehensive data covering both successes and failures.

Why not other options?
(A) Hiring an independent consultant may be unnecessary and costly if internal resources can conduct the analysis.
(B) Focusing only on subpar performance ignores opportunities for overall improvement. (C) Restricting analysis to 12 months may exclude valuable long-term trends.


Reference:

IFMA Core Competency ­ Performance & Quality Management



You manage a design-build project to renovate a new office space, including infrastructure upgrades. At the 60% design phase, the design-build contractor's project estimate is over budget and contingency.
What should be done first to address the issue?

  1. Investigate delaying a portion of the project until additional funding is available.
  2. Pursue a change order from the project sponsor for the difference.
  3. Remove the infrastructure upgrade items from the project scope.
  4. Investigate the reasons for being over budget.

Answer(s): D

Explanation:

The first step should be to investigate the reasons for being over budget (D) before making major project changes.
A cost overrun could be due to inaccurate estimates, scope changes, or unforeseen conditions. Understanding the cause allows for informed decision-making.
Why not other options?
(A) Delaying a portion of the project may not be necessary and could lead to inefficiencies. (B) Seeking a change order should only be done after understanding why costs have increased. (C) Removing infrastructure upgrades without proper evaluation could negatively impact long-term functionality.


Reference:

IFMA Core Competency ­ Project Management



As the Facility Manager, you secured 5,500 square feet of Class A office space on a multi-tenant floor to support a two-year business initiative. To minimize capital investment, the space will be used with pre-existing furnishings, fixtures, and equipment. However, before you can move people into this space, you will need a certificate of occupancy.
What system must be examined to obtain a certificate of occupancy?

  1. Life safety system
  2. Potable water system
  3. Network connections
  4. Telephone system

Answer(s): A

Explanation:

To obtain a certificate of occupancy, the life safety system (A) must be examined to ensure compliance with building codes, fire safety regulations, and emergency preparedness requirements. Life safety systems include fire alarms, sprinklers, emergency lighting, and exit routes, all of which must be functional and compliant with regulations before occupancy is granted.
Why not other options?
(B) Potable water systems are inspected but do not directly impact occupancy certification. (C) Network connections are not a regulatory requirement for occupancy.

(D) Telephone systems are necessary for operations but do not affect life safety compliance.


Reference:

IFMA Core Competency ­ Health & Safety Regulations



What is a short-term projection of all income and expenses during a given period (usually one year)?

  1. Combined budgeting
  2. Fixed/variable budgeting
  3. Operational budget
  4. Capital budget

Answer(s): C

Explanation:

An operational budget (C) is a short-term financial plan covering income and expenses for one fiscal year.
It includes day-to-day operating costs, such as maintenance, utilities, and salaries.
Why not other options?
(A) Combined budgeting integrates multiple budgeting methods but is not specifically short-term. (B) Fixed/variable budgeting categorizes costs rather than providing a full financial projection. (D) Capital budgets focus on long-term investments and major asset purchases.


Reference:

IFMA Core Competency ­ Finance & Business






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