ServiceNow CIS-ITSM Exam Prep
Certified Implementation Specialist - IT Service Management (Page 5 )

Updated On: 30-Aug-2026

When a user clicks on the Communicate fix UI action on the Problem form, what happens?

  1. Fix is written to the Comments field on any Incident associated with the problem, which is On Hold, Awaiting Problem
  2. Fix is written to the Work notes field on any Incident associated with the problem, which is Active
  3. Fix is written to the Comments field on any Incident associated with the problem, which is Active
  4. Fix is written to a draft Knowledge article

Answer(s): B

Explanation:

The correct answer is B. Fix is written to the Work notes field on any Incident associated with the problem, which is Active.
Here's a detailed justification:
The "Communicate Fix" UI action on the Problem form in ServiceNow is designed to efficiently disseminate information about a problem's resolution to related Incident records. Specifically, its function is to update the Work notes field of associated Active Incidents.
Why Work Notes? Work notes are internal-facing fields intended for communication and collaboration among IT support staff. This makes them the ideal place to record details of the problem's fix, as it allows technicians working on related incidents to understand the solution implemented. Comments field is an external facing field.
Why Active Incidents? The fix is only relevant to incidents that are currently active and unresolved. Incidents in a closed or resolved state do not need to be updated with this information. UI Action Logic: The "Communicate Fix" UI action typically runs a script that queries for all active incidents related to the Problem record. It then iterates through these incidents and appends the "Fix notes" entered by the user to the Work notes field of each incident. Business Value: This functionality saves time and effort by allowing problem managers to communicate the fix to all relevant incidents with a single action, rather than manually updating each incident individually.
Therefore, option B accurately describes the behavior of the "Communicate Fix" UI action.
Authoritative Links for Further Research:
ServiceNow Product Documentation: While direct links to specific documentation are subject to change, you can search the official ServiceNow documentation portal (nowlearning.servicenow.com) for "Problem Management," "Communicate Fix," and "Incident Management" for details on these functionalities and their configurations. ServiceNow Community Forums: The ServiceNow community forums (community.servicenow.com) are also valuable for finding discussions and best practices related to Problem and Incident Management.



Users with which role can Communicate a workaround or fix? (Choose two.)

  1. itil_admin
  2. problem_coordinator
  3. problem_task_analyst
  4. problem_admin

Answer(s): B,D

Explanation:

The correct answer identifies roles authorized to communicate workarounds or fixes in ServiceNow IT Service Management (ITSM). Let's examine why options B and D are correct and why A and C are incorrect.
B: problem_coordinator: The problem coordinator is centrally involved in problem management. Their role involves overseeing problem investigation, identifying root causes, and importantly, communicating workarounds and fixes to impacted stakeholders. Communicating workarounds to incident management teams and end-users is a vital part of minimizing the impact of known problems.
D: problem_admin: The problem administrator possesses broad administrative rights over the Problem Management module. This includes defining problem processes, configuring the system, and monitoring overall problem management performance. They have the authority to communicate workarounds or fixes because they are responsible for the effectiveness of the entire process.

A: itil_admin: While the itil_admin role has broad ITIL access, it is generally not directly responsible for the day-to-day communication of workarounds related to specific problems. This role focuses more on configuration and overall system administration, not specific problem resolutions.
C: problem_task_analyst: The problem task analyst focuses primarily on performing tasks within a problem investigation.
While they may contribute to identifying workarounds, their role is not usually focused on communicating them broadly to users.
In summary, the problem_coordinator and problem_admin roles are logically aligned with the responsibility of communicating workarounds and fixes due to their oversight and coordination roles within the problem management process.
Reference material: ServiceNow documentation on user roles in ITSM modules. Consult ServiceNow official documentation for the most up-to-date information on roles and permissions.



When a user clicks on the Communicate workaround UI action on the Problem form, what happens?

  1. Workaround is written to the Comments field on any open Incident associated with the problem
  2. Workaround is written to the Workaround field on any incident associated with the problem
  3. Workaround is written to a draft Knowledge article
  4. Workaround is written to the Work notes field on any open Incident associated with the problem

Answer(s): D

Explanation:

The correct answer is D: Workaround is written to the Work notes field on any open Incident associated with the problem.
Here's a detailed justification:
The "Communicate workaround" UI action in ServiceNow's Problem Management module aims to disseminate a temporary solution (workaround) for a known issue (Problem) to related active Incidents. The goal is to mitigate the impact of the Problem on users while a permanent fix is being developed.
Option A is incorrect because writing to the "Comments" field is typically reserved for general conversation and updates, not specifically for the formal communication of a workaround. It lacks the specificity needed for workaround communication.
Option B is incorrect because the "Workaround" field on the Incident record is usually populated before the "Communicate workaround" UI action is used. This field is generally populated when someone identifies a solution from the Problem record. The button helps distribute it.
Option C is incorrect because, while workarounds can eventually be incorporated into Knowledge articles, the immediate action of the "Communicate workaround" UI action isn't to create a draft article. The creation of a Knowledge article is a separate, more formalized process typically occurring after a workaround has proven effective and stable.
Option D is correct because the "Work notes" field is the appropriate place for communicating internal-facing information like a workaround to the Incident assignee. The "Work notes" field provides a clear, traceable, and auditable record of actions taken and information shared in the Incident resolution process. By posting the workaround to the "Work notes" field, Incident resolvers are immediately informed of the temporary solution and can implement it to restore service to affected users. Open incidents are targeted because the point of communicating the workaround is to help resolve currently active incidents.
In summary, the ServiceNow platform is designed to facilitate efficient communication between different IT processes. In this specific context, the “Communicate workaround” UI Action is designed to bridge the gap between Problem Management (finding temporary solutions) and Incident Management (resolving user-reported issues) by automatically transmitting the workaround directly to the active Incidents' "Work notes" section, enabling faster and more effective Incident resolution.
Authoritative links:
ServiceNow Documentation - Problem Management: (Search ServiceNow documentation for "Problem Management" within your instance or on the ServiceNow website for the most up-to-date information as documentation varies by ServiceNow release.) ServiceNow Community Forums: (Search the ServiceNow community forums for discussions on "Communicate Workaround" to see real-world examples and best practices.)



A tester wants to submit a bug report, because they are not able to see the Communicate Fix link under the Related Links on the Problem form.
What do you recommend that they confirm, before submitting the bug report? (Choose two.)

  1. Tester is impersonating a user with communications.manager role
  2. Tester is impersonating the assignee, which has the problem_coordinator role
  3. Tester is impersonating a user with problem_coordinator role
  4. The Fix notes field is filled in and saved

Answer(s): C,D

Explanation:

The question focuses on why a tester cannot see the "Communicate Fix" link on a Problem form in ServiceNow ITSM. The "Communicate Fix" link is typically visible only under specific conditions.
Option C, "Tester is impersonating a user with problem_coordinator role," is correct because the problem_coordinator role is often required to manage and communicate fixes related to problems. This role generally has elevated permissions concerning problem management.
Option D, "The Fix notes field is filled in and saved," is also correct. The "Communicate Fix" link usually becomes visible only after the Fix notes field has been populated and the form saved. This is because the communication typically contains the details of the fix, which are captured in this field. The system is designed to avoid sending out communication without fix details.
Option A is incorrect because communications.manager role is not directly relevant to Problem Management and communicate fix functionality.
Option B is also incorrect, because the link to communicate fix does not depend directly on being the "assignee". Impersonating the assignee doesn't guarantee visibility of the "Communicate Fix" link unless they also possess the problem_coordinator role.
Therefore, the tester should verify that they are impersonating a user with the problem_coordinator role and that the Fix notes field is populated before reporting a bug.
Relevant ServiceNow documentation might describe role-based access control concerning Problem Management and the trigger conditions for displaying the "Communicate Fix" link. Investigating the UI action and associated scripts would also reveal the logic controlling the link's visibility.
Authoritative Links (Examples - replace with actual ServiceNow documentation):
ServiceNow Product Documentation (Search for Problem Management Roles and UI Actions): https://docs.servicenow.com/



Problem and Problem Task records, move automatically from New to Assess states, when which fields are filled? (Choose two.)

  1. Short Descriptor
  2. State
  3. Assigned to
  4. Configuration Item

Answer(s): B,C

Explanation:

The correct answer is BC: State and Assigned to. Here's a detailed explanation:
Problem and Problem Task records in ServiceNow do not automatically transition from 'New' to 'Assess'
simply because the 'Short Description' or 'Configuration Item' fields are populated. The system behavior for state transitions is driven by workflows, business rules, or scripts that react to specific field changes.
The 'State' field's value directly dictates the current stage of the Problem or Problem Task.
While it seems self-evident, a change to the State field initiates further workflow actions. The initial state, 'New', typically changes upon criteria being met.
The 'Assigned to' field is more likely to trigger the 'Assess' state transition.
When a problem or problem task is assigned to an individual, it signifies that someone is now responsible for actively investigating and evaluating the issue. This assignment logically moves the record from a passive 'New' state to an active 'Assess' state. Workflows and business rules can be configured such that upon assignment, the state automatically progresses. The act of assigning denotes that assessment is now underway. Therefore, an assignment to the assigned to field can trigger the transition to an assessment state via configured business rules in the ITSM system.
In summary, although not universally guaranteed, the assignment action (filling 'Assigned to') is far more commonly configured to initiate the move to the 'Assess' state than simply filling in a short description or a configuration item. Directly changing the 'State' field also causes a transition but can be considered a separate event from an automatic transition based on filling other fields.
While ServiceNow provides many OOB (Out-of-the-box) capabilities, Problem Management state transitions can be heavily customized. Always review the specific workflow and business rule configurations in your ServiceNow instance.
Relevant ServiceNow Documentation Links:
ServiceNow Problem Management ServiceNow Workflows ServiceNow Business Rules



On a Change Approval Definition record, what does the ‘wait for’ condition define?

  1. Whether the change approval is sent to an individual user or a group
  2. The state the change must be in before the approval notifications can be sent
  3. The number or percentage of users from the approval group that must approve the change
  4. The fields that must be populated before the approval can be requested

Answer(s): C

Explanation:

The correct answer is C. The number or percentage of users from the approval group that must approve the change.
The "wait for" condition on a Change Approval Definition record in ServiceNow's IT Service Management (ITSM) module specifically determines the criteria for an approval to be considered complete. It dictates how many approvals (either a number or a percentage) from the designated approval group are necessary for the system to proceed with the next stage of the change management process. This functionality provides granular control over the approval process. This controls how the process waits. For example, if the wait for condition is configured to wait for 50% of the group, and the approval group size is 4 members, the change will progress when 2 members have approved it. If it’s set to all the change process will move when all members of the group have approved.
Option A is incorrect because it refers to whom the approval is sent, not the criteria for completion. This aspect is typically defined by the 'Approvers' field or related configurations within the approval definition. Option B is incorrect because the state of the change initiating the approval is generally governed by workflows or business rules triggering the approval process, not the "wait for" condition. The wait for condition is only used after an approval process has started. Option D is incorrect because the fields required before an approval can be requested are typically managed through data policies and UI policies within the change request form, ensuring data integrity before initiating the approval workflow. The "wait for" condition solely focuses on the fulfillment threshold of approvals within a group.
For more details on Change Approval Definitions and related configurations, refer to the official ServiceNow documentation: https://docs.servicenow.com/ (Search for "Change Approval Definitions" within the ServiceNow documentation portal)



In what table are Change records stored?

  1. Change [change_task]
  2. Change Request [rfc]
  3. Change Request [change_request]
  4. Change [change]
  5. Change [task_change]

Answer(s): C

Explanation:

The correct answer is C. Change Request [change_request]. This is because in ServiceNow, change management activities, including creating, managing, and tracking changes, are performed within the change_request table. This table extends the Task table, which means change requests inherit properties and functionalities from the Task table.
Option A, Change [change_task], is incorrect. The change_task table stores individual tasks associated with a change request, not the change request itself.
Option B, Change Request [rfc], is incorrect.
While "rfc" might colloquially refer to a "Request for Change", the actual table name is change_request , not rfc .
Option D, Change [change], is incorrect. ServiceNow uses a table structure where the specific type of change is generally indicated in the table name. change alone is not a standard table for storing change requests.
Option E, Change [task_change], is incorrect. There is no standard ServiceNow table named task_change that is used for storing change requests.
The change_request table holds key information about the change, such as its type (normal, standard,
emergency), priority, risk, impact, state, and approval status. It is central to the Change Management application within ServiceNow. Understanding the correct table to use for change requests is vital for developers and administrators working on change management workflows, reports, and integrations.
Further research:
ServiceNow Docs - Change Management: https://docs.servicenow.com/bundle/sandiego-it-service-management/page/product/change-management/concept/c_ChangeManagement.html ServiceNow Community: https://community.servicenow.com/



Risk is configured by default, to calculate Risk = High for a change that is scheduled with only 3 days lead time. Your customer’s change policy requires that changes be requested with 5 days lead time. How would you satisfy this requirement?

  1. Update the Risk Property for Insufficient lead time
  2. Update the Risk Assessment Matrix for Insufficient lead time
  3. Update the Calculate Risk UI Action
  4. Update the Risk Matrix for insufficient lead time
  5. Update the Risk Condition for Insufficient lead time

Answer(s): E

Explanation:

The correct answer is E. Update the Risk Condition for Insufficient lead time. Here's a detailed justification:
ServiceNow's Risk Assessment module automatically calculates risk based on predefined conditions.
When a change request is created with less than the required lead time, the system flags it as high risk. The mechanism driving this is typically a Risk Condition . Risk Conditions are configurable rules that trigger risk adjustments based on specific criteria being met.
The key is to modify how ServiceNow defines "Insufficient lead time." Option E directly addresses this. By updating the Risk Condition associated with the "Insufficient lead time" check, you can adjust the lead time threshold (currently 3 days) to the customer's required 5 days. The Risk Condition would contain a script or criteria that evaluates the difference between the change request's planned start date and the request date. If this difference is less than 5 days, the risk is flagged.
Options A, B, C, and D are incorrect:

A: Update the Risk Property: Risk properties are general configurations for the Risk Assessment module, not specific conditions for calculating risk based on data within the change request. B. Update the Risk Assessment Matrix: The Risk Assessment Matrix typically maps Impact and Urgency to Risk.
While important, it doesn't define what causes high risk. It only displays the result of the risk calculation. Changing the matrix wouldn't change when a change request is classified as high risk due to lead time. C. Update the Calculate Risk UI Action: UI Actions trigger server-side scripts.
While technically feasible to modify the UI Action, it's bad practice and unnecessarily complex. Risk Conditions offer a cleaner, more maintainable, and more configurable approach. D. Update the Risk Matrix: Risk Matrix typically defines the Risk score based on Impact and Probability, it is not concerned with the calculations to arrive at the Risk score based on a given change request.
Risk conditions, managed within the "Risk Conditions" module in ServiceNow, allow administrators to fine-tune the automatic risk assessment process based on criteria specific to the change request. This makes them the ideal mechanism to modify the lead time threshold.
Supporting Links:
ServiceNow Docs - Risk Conditions: https://docs.servicenow.com/bundle/tokyo-governance-risk-
compliance/page/product/grc/concept/risk-assessment-automation.html (This links to a general page about Risk Assessment automation, including information about Risk Conditions)



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